Once an order has completed, it will show up in your normal amazon orders screen with all normal shipping and other information except that it will show a total of zero.
Theoretically sellers do not know that someone with vine has ordered their product. Depending on how fast the item will ship is an indication of where it is shipping from either the seller or Amazon.
If it is shipping from amazon it will usually have a ship date of anywhere from 1 to 3 days depending on how far an amazon warehouse is to you. If the shipping is some time longer than that, it is possibly going to ship by the seller, or is shipping from somewhere likely outside the US. It is not unusual to order items that won't ship (or say they won't ship) for months. The reasons for this are not quite clear but a likely explanation is that the items is in pre-release, is shipping from china, or some other reason. Do not worry about items that show a long time to ship. My experience (at this time) is that they will not show up in your stats until they are out for delivery.
I don't order a lot of things so I can actually tell what happens when you order things and how they relate to your stats on the account page. At the time of my writing this I ordered an item that is not scheduled to ship for 2 weeks. I have 2 total reviews, and 2 items in my Review-to-order ratio. The new order has not shown up yet and will likely not show up in the R2O ratio until I receive it.
Now lets say you wait 2 weeks and the item has not shipped. My advice is to just wait. Amazon will send you a notice if there is a delay in shipping, and will usually post a new expected shipping date. If the item has shipped but is not being delivered by an amazon drivers but by the post office, and it is late, or does not show up, then wait until amazon notifies you that the item is possibly lost. Amazon will give you the option to cancel the order at that time or wait longer. I generally wait and ignore the message. If the item fails to arrive amazon will cancel the order for you. If you REALLY want the item you can select to wait longer and maybe it will ship. Amazon canceled orders will not disappear from you list but there will be an item in the itemized list of things you ordered with a subtracted number for that items ETV. So if your ordered a widget and never got it, amazon canceled it, then in your itemized report for that year you will see an item for 1 widget at $10 ETV and then another item for 1 widget at -$10.
For the reason above it is recommended that you not order anything in the 2 weeks leading up to your evaluation date. My experience shows that anything you order that does not arrive before your evaluation date carries over to the new evaluation period. If you are trying for gold and you have enough reviews then this should not matter if one or two items carries over.
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